If you'd be interested in volunteering at Thorrington, we'd love to hear from you. We've got plenty of opportunities for you to get involved, and you can apply directly on our website too! To find out more check out the "Our volunteering opportunities" section of our website.

Privacy Policy

Read about the steps we take to protect your privacy

Our privacy policy

Thorrington Scout Camp takes the issue of privacy very seriously and is committed to protecting and respecting our users’ privacy online. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our General Data Protection Regulation (GDPR) compliance policy. 

Who we are

Thorrington Scout Camp is a not-for-profit entity governed by The Scout Association, our direct responsibility is held by both Colchester North Scout District and Colchester Estuary Scout District.

Our web address is: https://www.thorringtonscoutcamp.co.uk and the booking system address is https://www.onlinescoutmanager.co.uk/v/thorringtonscoutcamp

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

What personal data do we collect and why?

When visitors or users submit a form, we capture the <strong>IP Address</strong> for spam protection. We also capture the <strong>email address</strong> and might capture other personal data included in the Form fields.

How long we retain your data

When visitors or users submit a form we retain the data for 30 days.

Where we send your data

All collected data is processed in accordance with the terms set out in our GDPR compliance policy, and on occasion may need to be shared between the volunteers at Thorrington Scout Camp to perform necessary actions based on the form submission.

Events Calendar

What personal data we collect and why we collect it:
Event, Venue, and Organizer Information

If you create, submit, import, save, or publish Event, Venue, or Organizer information, such information is retained in the local database:

  1. Venue information: name, address, city, country, state, postal code, phone, website, geographical coordinates (latitude and longitude)
  2. Organizer information: name, phone, website, email
  3. Event information: website, cost, description, date, time, image
Importing Events, Venues, and Organizers:
  1. All data present within a CSV or ICS file and external URLs (for events, venues, organizers, and tickets)
  2. Import origin data (URL from where events are being imported—such as Eventbrite, MeetUp, other compatible URL sources, and more, which can include similar or same data as listed above)
  3. Eventbrite Ticket information: name, description, cost, type, quantity

Please note that to create new events through the Community Events submission form, a user must hold a website account on this domain. This information is retained in the local database. It is also possible to create events anonymously, if the site owner has this option enabled.

When purchasing Eventbrite Tickets, attendee, purchaser, and order information are stored and managed by Eventbrite.

API Keys

We make use of certain APIs, in order to provide specific features.

These APIs may include the following third party services: Google Maps (API key), Meetup (OAuth token), PayPal (email, Client ID, Client Secret), Eventbrite (API key, auth URL, Client Secret), and Zoom (email, Client ID, Client Secret).

Cookies

Some of our web pages may use cookies and other tracking technologies. A “cookie” is a small text file that may be used for example to collect information about web site activity. Tracking technologies may record information such as Internet domain and host names; Internet protocol addresses; browser software and operating system types; dates and times that our site is being accessed. Our use of cookies and other tracking technologies allows us to improve our web site and your web experience. Cookies can be disabled in your web browser settings. 

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Information we collect

When you register a Young Person or Adult with Thorrington Scout Camp, we ask for your name, email address and postcode. We also ask for some information relating to the person including date of birth, allergies and disabilities. 

When you book to stay at Thorrington Scout Camp, we ask for your name, telephone number and email address. We may ask for other information specific to your needs for site which may include allergies and disabilities. 

Any personal information provided by you to Thorrington Scout Camp through your registration will only be used for the following purposes by Thorrington Scout Camp: 

  • Keeping & updating online membership records;  
  • Contacting you in relation to Campsite activities. We will not send you unnecessary or “spam” e-mail and the BCC field will always be used to protect your email address from other persons.
  • Creating a membership file in a written registration form, or via the Scout Association Compass system. Collecting and holding census data for The Scout Association, including ethnicity, age, disabilities and allergies. 
  • You can see our GDPR policy for more detailed information.

By registering with Thorrington Scout Camp, you consent to the terms and conditions herein and our processing of your data for the purposes set out above. You should also read our General Data Protection Regulation (GDPR) compliance policy for further information. You can opt out of emails at any time and any personal information is deleted/destroyed as soon as the Young Person or Adult leaves Thorrington Scout Camp. For those looking to stay on-site, your details are deleted a year after your stay has passed, or when your account has been settled, whichever comes first. 

This privacy policy statement relates solely to the information provided by you on the registration form and through Compass. This information includes your registration details and any additional information you choose to submit. 

This privacy policy is not intended to, and does not, create any contractual or other legal rights. For more information on how the Scout Association processes your data, please visit: http://scouts.org.uk/privacy-policy/ 

Who we share your data with

Any personal information received from you will be retained by us and not sold transferred or otherwise disclosed to any third party, unless such disclosure is required by law or by the Scout Association for member record keeping. Additionally, If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.